When you access the Site to communicate with us, we may collect information from you. This may occur in various ways, including using the Site, retaining us to provide legal services, contacting us to request information, or communicating with us relating to a member of our team or one of our clients or an organization of which we are a member. Specifically, we may collect Personal Information that you submit to us through the Site, including information you share when you opt to contact us via the Site or you sign up or agree to receive our newsletters, blogs or other communications. The information we collect or process through the Site can be in many forms such as the following, although this is not an all-inclusive list:
Identifying information, such as name, preferred form of address, employer, and job title
Contact information, such as postal and email addresses, and phone and fax number(s)
Technical information, such as information from your visits to the Site or in relation to electronic communications we send to you
Information you provide to us in connection with meetings and events we organize, including access and dietary requirements
Personal Information provided to us by or on behalf of our clients or generated by us in the course or providing legal services to clients
How we collect Personal Information:
As part of our business acceptance procedures. This information may be provided by you or by third parties.
As necessary in the course of providing legal services.
From monitoring use of the Site.
From monitoring email communications we send and receive.
When provided to us directly, for example when you speak on the telephone with any of our personnel or you register to receive communications from us.
From other sources. For example, we may use publicly available sources to allow us to maintain the accuracy of information relating to you or our representation.
As part of our due diligence procedures when entering into contracts with third parties.
I. Sensitive Personal Information
You may not transmit sensitive Personal Information (e.g., social security number, information related to racial or ethnic origin, political opinions, religion or other beliefs, health, biometrics or genetic characteristics, criminal background or trade union membership) to us through the Site. If you send us information that we would consider, in our sole discretion, to be sensitive Personal Information, we reserve the right to delete that information from our system. If you believe you have provided us with such information by mistake, please contact us and we will make a good faith effort to delete the information from our system.
The Site is not intended to be used or accessed by anyone under age 18, and we do not intentionally collect, retain or share information from anyone under age 18. If you believe that we have been provided with such information, please contact us immediately and we will make a good faith effort to delete the information from our system.
III. How We Use Personal Information We Obtain
We use Personal Information for our legitimate business purposes, including the following:
To provide information you request
To process your requests to attend events which we are hosing
To provide legal services to our clients
To manage our relationships with our clients and other third parties
To keep you informed of changes in our policies and procedures
To market our services, which we may do in several ways, including sending publications and notice of events. If you do not wish to receive marketing materials from us, please contact us.
To fulfill our legal and compliance obligations
To establish, exercise or defend legal claims or proceedings
To recruit personnel
To manage and personalize your experience on the Site
IV. Disclosure of Information and Compliance with Laws
We currently have offices in Philadelphia, Pennsylvania. We do not have offices elsewhere. Personal Information that we collect may be shared between and among our offices and in our network, including offices we may open in the future. We will not sell your Personal Information to anyone else for any purpose.
We may share your information with third parties as required to comply with applicable law and for our legitimate business purposes, such as hosting the Site or supporting our IT systems. In addition, we may need to share your information with others, such as local counsel or third party providers of support services, who support us in representing clients by providing services such as photocopying and document review. We may share Personal Information with organizations that collaborate with us to host events and with our own professional advisors.
V. Data Security and Protection
We use administrative, technical and physical security measures to help protect your Personal Information. While we have taken reasonable steps to secure the Personal Information you provide to us, please be aware that despite our efforts no security measures are perfect or impenetrable and no method of data transmission can be guaranteed against any interception or other type of misuse. Any information disclosed online is vulnerable to interception and misuse by unauthorized parties. Therefore, we cannot guarantee complete security if you provide personal information
VI. Data Retention
We will retain your Personal Information for as long as it is necessary or permitted for the purposes for which it obtained. The criteria used to determine our retention periods include the length of time we have an ongoing relationship with you, when we have a legal obligation to which we are subject or as advisable in light of legal requirements.
VII. Your Data Rights and Options
If you are located outside the United States, you may have privacy rights that are different from the rights provided under the laws of the United States, and particularly if you are in the European Union, you may be entitled to the protection afforded EU data subjects under the European Union General Data Protection Regulation (“GDPR”). If you are protected by the GDPR, we are required to provide you with certain information about the grounds on which we collect, process and use your Personal Information as defined under the law, which is described in Section II above. You are entitled to request that we take steps regarding opt-out, access, correction, deletion, transfer, restriction and objection to use of your Personal Information. If you would like to make such a request, please direct it to Liz Vaysman at firstname.lastname@example.org. We may request additional information to evaluate your request so that we can verify your identity and assure we are complying with applicable law. In certain jurisdictions, you have the right to complain to a regulatory authority regarding our handling of your Personal Information.
VIII. Third Party Websites
Revised Date: March 21, 2019